GRIDEX INC. / ACCESSIBILITY SAMPLES
Demonstration sample by Gridex Inc. — synthetic data; not a State of Minnesota system
Sample 02 · HTML record in place of PDF
Executed accessibility exception
A complete, readable record of the request, risk information, review decisions, and
time limited approval.
Fully executed · synthetic
Record
DEMO-2026-017
Request name
Legacy training registration portal
Agency
Demo Learning Agency
Current risk
Moderate · 6 of 9 illustrative points
Approval date
April 15, 2026
Expiration date
April 15, 2027
Renewals completed
2
Request and equivalent access
Requestor
Alex Morgan · alex@example.com (fictional)
Product and purpose
An internal portal lets staff register for required training. The vendor calendar component cannot be
operated with a keyboard.
Accessibility barrier
Keyboard users cannot select a course date. The calendar presents a barrier related to WCAG 2.1 criterion
2.1.1 Keyboard.
Impact
Staff using keyboards or screen readers need assistance to register. The service is internal; the barrier
affects an essential staff task.
Usage
Approximately 60 fictional staff use the portal each quarter. Registration occurs during business hours.
Equivalent access
Staff can email the fictional training desk at training@example.com or use an accessible text registration
form. A coordinator confirms the same course options within one business day. No medical information is
required.
Expected remediation start
October 15, 2026
Expected remediation completion
March 15, 2027
Remediation plan
The vendor will replace the calendar with a keyboard accessible date selector. The agency test team will
verify keyboard operation, accessible names, and error messages before release.
Risk score and components
This demonstration rubric uses three factors scored from 0 to 3. The sum is 6 of 9, labeled Moderate
for this example. It is not Minnesotaʼs risk rubric. Risk informs the signerʼs decision; it does not
automatically approve or deny an exception.
Illustrative current risk components
Component Points Reason
Barrier severity 3 of 3 An essential registration task is blocked.
Exposure 2 of 3 Recurring internal use by about 60 staff.
Residual impact with alternative 1 of 3 Equivalent registration assistance reduces the impact.
Total 6 of 9 Moderate in this illustrative rubric.
Review and approval chain
All names and decisions below are synthetic. They represent completed review stages and a final
authorized approval, not legally effective signatures.
1. Agency DAC review approved. Jamie Chen, Demo Learning Agency Digital Accessibility
Coordinator, on April 8, 2026. Confirmed barrier details and equivalent access plan.
2. MNIT DAC review approved. Taylor Reed, demonstration MNIT Digital Accessibility Coordinator, on
April 10, 2026. Confirmed remediation milestones and risk information.
3. Office of Accessibility final review approved. Casey Rivera, demonstration reviewer, on April 13,
2026. Recommended approval through April 15, 2027.
4. Agency authorized signer approved. Sam Patel, Demo Learning Agency authorized signer, on April
15, 2026. Accepted the documented residual risk and time limited plan.
Renewal history and changes
Versioned exception history
Version Approved Risk Change
Original April 15,
2024
High · 8 of 9 Initial approval. Expired April 15, 2025.
Renewal 1 April 15,
2025
Moderate · 6 of
9
Added text registration alternative. Expired April 15, 2026.
Renewal
2
April 15,
2026
Moderate · 6 of
9
Updated vendor milestones. Current expiration April 15,
2027.
Risk change at renewal 1: residual impact decreased from 3 to 1; barrier severity remained 3 and
exposure remained 2. Renewal 2 did not change component scores.
Expiration and next review
The exception ends on April 15, 2027. A synthetic reminder is scheduled for March 15, 2027, one
month before expiration, with follow up reminders after that date. The workflow does not automatically
close a request. A renewal updates the existing requestʼs remediation plan and risk information and
records a new version for human review.