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GRIDEX INC. / ACCESSIBILITY SAMPLES
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Demonstration sample by Gridex Inc. — synthetic data; not a State of Minnesota system
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navigation, Samples
link, All samples
link, Request form
link, Executed record
link, Administrator guide
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main
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Sample 02 · HTML record in place of PDF
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heading, Executed accessibility exception, level 1
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A complete, readable record of the request, risk information, review decisions, and time limited approval.
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Fully executed · synthetic
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Record
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definition
DEMO-2026-017
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Request name
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Legacy training registration portal
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Agency
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Demo Learning Agency
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Current risk
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definition
Moderate · 6 of 9 illustrative points
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Approval date
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definition
time
April 15, 2026
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Expiration date
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definition
time
April 15, 2027
end of time
end of definition
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Renewals completed
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definition
2
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link, Download tagged record PDF
link, Record accessibility report
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Use your browser’s Print command for a simplified paper copy. The tagged PDF is the downloadable document version.
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region, Request and equivalent access
heading, Request and equivalent access, level 2
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Requestor
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definition
Alex Morgan · alex@example.com (fictional)
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Product and purpose
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An internal portal lets staff register for required training. The vendor calendar component cannot be operated with a keyboard.
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Accessibility barrier
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Keyboard users cannot select a course date. The calendar presents a barrier related to WCAG 2.1 criterion 2.1.1 Keyboard.
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Impact
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Staff using keyboards or screen readers need assistance to register. The service is internal; the barrier affects an essential staff task.
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Usage
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Approximately 60 fictional staff use the portal each quarter. Registration occurs during business hours.
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Equivalent access
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Staff can email the fictional training desk at training@example.com or use an accessible text registration form. A coordinator confirms the same course options within one business day. No medical information is required.
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Expected remediation start
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definition
time
October 15, 2026
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Expected remediation completion
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definition
time
March 15, 2027
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Remediation plan
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The vendor will replace the calendar with a keyboard accessible date selector. The agency test team will verify keyboard operation, accessible names, and error messages before release.
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end of region, Request and equivalent access
region, Risk score and components
heading, Risk score and components, level 2
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This demonstration rubric uses three factors scored from 0 to 3. The sum is 6 of 9, labeled Moderate for this example. It is not Minnesota’s risk rubric. Risk informs the signer’s decision; it does not automatically approve or deny an exception.
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table, Illustrative current risk components
caption, Illustrative current risk components
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row, Component Points Reason
columnheader, Component
columnheader, Points
columnheader, Reason
end of row, Component Points Reason
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rowgroup
row, Barrier severity 3 of 3 An essential registration task is blocked.
rowheader, Barrier severity
cell, 3 of 3
cell, An essential registration task is blocked.
end of row, Barrier severity 3 of 3 An essential registration task is blocked.
row, Exposure 2 of 3 Recurring internal use by about 60 staff.
rowheader, Exposure
cell, 2 of 3
cell, Recurring internal use by about 60 staff.
end of row, Exposure 2 of 3 Recurring internal use by about 60 staff.
row, Residual impact with alternative 1 of 3 Equivalent registration assistance reduces the impact.
rowheader, Residual impact with alternative
cell, 1 of 3
cell, Equivalent registration assistance reduces the impact.
end of row, Residual impact with alternative 1 of 3 Equivalent registration assistance reduces the impact.
row, Total 6 of 9 Moderate in this illustrative rubric.
rowheader, Total
cell, 6 of 9
cell, Moderate in this illustrative rubric.
end of row, Total 6 of 9 Moderate in this illustrative rubric.
end of rowgroup
end of table, Illustrative current risk components
end of region, Risk score and components
region, Review and approval chain
heading, Review and approval chain, level 2
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All names and decisions below are synthetic. They represent completed review stages and a final authorized approval, not legally effective signatures.
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list
listitem, level 1, position 1, set size 4
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Agency DAC review approved.
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Jamie Chen, Demo Learning Agency Digital Accessibility Coordinator, on
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April 8, 2026
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. Confirmed barrier details and equivalent access plan.
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listitem, level 1, position 2, set size 4
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MNIT DAC review approved.
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Taylor Reed, demonstration MNIT Digital Accessibility Coordinator, on
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April 10, 2026
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. Confirmed remediation milestones and risk information.
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listitem, level 1, position 3, set size 4
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Office of Accessibility final review approved.
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Casey Rivera, demonstration reviewer, on
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April 13, 2026
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. Recommended approval through April 15, 2027.
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listitem, level 1, position 4, set size 4
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Agency authorized signer approved.
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Sam Patel, Demo Learning Agency authorized signer, on
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April 15, 2026
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. Accepted the documented residual risk and time limited plan.
end of listitem, level 1, position 4, set size 4
end of list
end of region, Review and approval chain
region, Renewal history and changes
heading, Renewal history and changes, level 2
table, Versioned exception history
caption, Versioned exception history
rowgroup
row, Version Approved Risk Change
columnheader, Version
columnheader, Approved
columnheader, Risk
columnheader, Change
end of row, Version Approved Risk Change
end of rowgroup
rowgroup
row, Original April 15, 2024 High · 8 of 9 Initial approval. Expired April 15, 2025.
rowheader, Original
cell, April 15, 2024
cell, High · 8 of 9
cell, Initial approval. Expired April 15, 2025.
end of row, Original April 15, 2024 High · 8 of 9 Initial approval. Expired April 15, 2025.
row, Renewal 1 April 15, 2025 Moderate · 6 of 9 Added text registration alternative. Expired April 15, 2026.
rowheader, Renewal 1
cell, April 15, 2025
cell, Moderate · 6 of 9
cell, Added text registration alternative. Expired April 15, 2026.
end of row, Renewal 1 April 15, 2025 Moderate · 6 of 9 Added text registration alternative. Expired April 15, 2026.
row, Renewal 2 April 15, 2026 Moderate · 6 of 9 Updated vendor milestones. Current expiration April 15, 2027.
rowheader, Renewal 2
cell, April 15, 2026
cell, Moderate · 6 of 9
cell, Updated vendor milestones. Current expiration April 15, 2027.
end of row, Renewal 2 April 15, 2026 Moderate · 6 of 9 Updated vendor milestones. Current expiration April 15, 2027.
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end of table, Versioned exception history
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Risk change at renewal 1: residual impact decreased from 3 to 1; barrier severity remained 3 and exposure remained 2. Renewal 2 did not change component scores.
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end of region, Renewal history and changes
region, Expiration and next review
heading, Expiration and next review, level 2
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The exception ends on
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April 15, 2027
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. A synthetic reminder is scheduled for March 15, 2027, one month before expiration, with follow up reminders after that date. The workflow does not automatically close a request. A renewal updates the existing request’s remediation plan and risk information and records a new version for human review.
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end of region, Expiration and next review
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contentinfo
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Demonstration sample by Gridex Inc. — synthetic data; not a State of Minnesota system
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Prepared for SWIFT Event 2000018585. These newly developed demonstrations are not client references and do not connect to Power Apps, SharePoint, or a State tenant.
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